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Administrative Policies

Laboratories applying for or holding a New York State clinical laboratory permit must:

  • Notify the Department of the provider and survey to be used to satisfy proficiency testing requirements.  Laboratories designate PT using the eCLEP module on the Health Commerce System for each category held; laboratories applying for new categories or new permits are contacted by CLEP. 
  • Notify the proficiency testing provider(s) that all results must be released to the Department.
  • Notify the Department of temporary suspension of testing at the category or test level.
  • Comply with all requests for information regarding unsatisfactory or unsuccessful performance.  

Policies for Temporary Suspension of a Category or Test

Temporary Suspension of Testing at the Category Level

If the laboratory is unable to participate in two or more consecutive proficiency events for all tests included in a permit category, the category will be deleted from the laboratory permit. To reapply for the category, the laboratory must submit a request to add the category via eCLEP. The laboratory will be required to successfully participate in one proficiency test event and have an on-site survey, if applicable.

Temporary Suspension of Testing at the Test Level

If the laboratory temporarily suspends testing for an individual test on two or more consecutive proficiency test events, the individual test will be removed from the laboratory's test menu. To request the reinstatement of the deleted test, the laboratory should refer to Test Approval, for the appropriate course of action based on the nature of the test.